Last updated 03 January 2024
We have consciously kept it short and sweet as we want this notice or policy (whatever you want to call it) to be accessible. We know that not many of you will take the time to read it, but for those that do, this notice or policy contains the information you have a legal right to know.
European, UK, and US privacy laws are complicated and there is a lot to fit in, so we tried to make this as relevant as possible. This does not mean we don’t take the security and privacy of your information seriously, we really do, and we would be happy to tell you all the controls we have in place, just not here. You can find out more information on privacy and security controls that we have in place to protect your customer’s data (where we are acting as your data processor, not as data controller) on your product dashboard.
Our trading name isManage Your eCommerce– that is what our eCommerce platforms, products and website are known by and the name our customers know us by. Our Manage Your eCommerce platforms are owned and operated by Evident BD Limited.
Evident BD Ltd Limited is based in the UK, our registered office is at 620 London Road, Grays, RM20 3HX, United Kingdom and our company registration number in the UK is 13017375.
We are bound by applicable data protection laws in the EU, UK, and USA for the handling and collection of your data.
We are registered as a data controller with the UK Information Commissioner’s Office (ICO) under the registration number ZB546717.
We collect the following information from you when you are a Manage Your eCommerce customer only:
Our Legitimate Interest means the interest of our business in conducting and managing our business, by ensuring our products are running effectively and securely, monitoring technical performance, and continuously improving our product and your experience in using our e-commerce platforms, growing our business by informing you of other Manage Your eCommerce products and services and product updates we think might benefit your business.
We collect this information so we can:
In some circumstances, we may need to share your data with third-party service providers who may have access to your personal information to perform certain functions or may host your personal information as part of a “cloud-based” solution used by Manage Your eCommerce such as:
Data may be shared within our Evident BD Ltd in the UK. Evident BD Ltd specializes in eCommerce software and products. Your data may be shared to provide technical support, quality testing, support with customer development projects, identification of cross-sell and upsell opportunities and answer your queries about Manage Your eCommerce products or other services.
We will only retain your data for as long as necessary to fulfil the purposes we collected it for, including to satisfy any legal, accounting, or reporting requirements. Our Customer data (not your customer data) will be held for as long as we need to comply with audit, accountancy and tax rules, in most cases this is 6 years following the end of your contract with us.
If you tell us that you no longer wish to receive such communications, your data will be removed from our marketing lists (but will be added to a “do not contact” list).
In some circumstances, we may anonymize your data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
If you would like to exercise any of these rights, please contact our Data Protection Officer at[email protected]
Your rights over your data will depend on which state you live in.
If you live in California, Colorado, Connecticut, Iowa, Utah, or Virginia, you have the following rights over your consumer data: (Please note the definition of consumer data varies from state to state. As our services are targeted at business customers, only California business owners and residents are likely to be considered consumer data: other states will be considered on a case-by-case basis):
If you would like to exercise any of these rights please contact our Data Protection Officer at[email protected]or you can write to us at Data Protection Officer, 620 London Road, Grays, RM20 3HX, UK.
Where your state laws allow for a right of appeal if you are not satisfied with the initial response to your rights requests, you should contact[email protected]and our Group Data Protection Officer will review how your request was dealt with.
Texas, Florida, Oregon, Montana, Tennessee, and Indiana all have privacy laws coming into force in the coming years which will provide individuals with some of the rights listed above.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer. We only use (and store) non-essential cookies on your computer’s browser or hard drive if you provide your consent. These cookies deliver relevant content to you and measure or understand the effectiveness of our product usage, data analytics cookies are used to improve the efficacy of our product, services, customer relationships and product experience.
Our product may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements.
You can contact our Data Protection Officer at[email protected]at any time if you have any concerns or questions regarding the way your personal data is treated or handled.
If you are a UK Resident you also have the right to make a complaint at any time to the Information Commissioner Officehttps://ico.org.uk/make-a-complaint/. However, we would appreciate the chance to deal with your concerns before, so please get in touch with us first.
We provide E-Commerce platforms which provide automated inventory and order management software, shipping and warehouse management and stock forecasting, to you, our business customers, to make sure your business can deliver a seamless service to your customers.
To do this we act as what is known as a ‘data processor’, or if you are in California, a ‘service provider’ or ‘contractor’, for your customer’s personal data. The data that we process for you will vary depending on the integrations, products and services, and any customization you have. However, typically, as a data processor or service provider we process the following personal data for our customers’ customers: Your customer’s name, email address, phone number, address, username and/or user ID, transaction history, and order notes.
European, UK and most State privacy laws require that you have a contract in place with data processors or service providers: these contracts are usually called Data Processing Agreements. If you would like a copy of the Data Processing Agreement covering the Manage Your eCommerce platforms or products or you have any questions or require assurances about our responsibilities and accountabilities as a data processor please, contact[email protected]and we would be happy to provide you with a copy or respond to your enquiries.
Hopefully, this has made things clearer for you. As mentioned earlier, if there is anything you are unsure about regarding the policies or terms stated here, please don’t hesitate to contact us at [email protected]